Job Description

Job Description

Job Description

Position Overview:
We are a high-end design/build/fabrication firm seeking to hire an experienced Office Manager/Bookkeeper to oversee daily administrative operations and financial tasks. The ideal candidate will be highly organized, detail-oriented, a self-starter, and capable of managing multiple responsibilities efficiently. This position offers an exciting opportunity to contribute to the success and growth of our company.

Key Responsibilities:

• Manage office operations including maintaining office supplies and answering the phone.
• Assist the Controller
• Handle accounts payable and receivable, including invoicing, payments, and reconciliations.
• Compose construction draws, organize subcontracts, and collect lien releases
• Process change order documentation per the Project Manager, insurance certs, pre-liminary notices etc.
• Allocate employee hours from time sheets to specific jobs.
• Maintain financial records and ensure compliance with accounting standards.
• Assist with tasks such as onboarding new employees and managing employee records.

Qualifications:

• Proven experience as an Office Manager/Bookkeeper or similar role.
• Proficiency in QuickBooks on-line, Excel, Docu-Sign
• Strong understanding of accounting principles and practices.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and meet deadlines. Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality of sensitive information.
• Possess a notary license (preferred)

Benefits:

• Competitive salary commensurate with experience.
• Paid time off and holidays.
• Friendly and collaborative work environment.

If you are interested in joining our team as an Office Manager/Bookkeeper, please submit your resume and cover letter outlining your qualifications and relevant experience to office@breakformdesign.com. We look forward to reviewing your application and potentially welcoming you to our team!

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